Managing your recurring payments is easy with Pleo’s new Vendor cards

Hot off the press – Vendor cards are here!

Does your business have a Zoom licence or Slack subscription? Maybe you send emails through Hubspot or Salesforce? Our brand-new Vendor cards offer a simple way to manage your recurring payments and digital spending, clearly separating them from employee expenses. This is your guide to understanding how Vendor cards can work for your business, saving you time and money when managing the digital services you rely on every day.

What is a Vendor card?

A Vendor card is a dedicated payment method to handle your recurring payments, like subscriptions, cloud computing and other digital services.

Let's say your colleague in marketing looks after LinkedIn paid ads. And someone in your IT department is responsible for paying for AWS. As an admin, you can now assign them each a virtual Vendor card exclusively for these payments. Automate the payment, set the right spending limit and make sure you never go over budget – just set and forget! 

Here are two occasions when you may want to use a Vendor card:

• When you’re paying fixed monthly or yearly software subscriptions to one vendor, such as Figma. 
• When you’re paying varying amounts to the same vendor over a period of time, like AWS.

Bear in mind that for employee expenses like meals and train tickets, you should continue to use your plastic or virtual Pleo cards. 

Why do you need a Vendor card?

We’ve designed Vendor cards to give finance and procurement much-needed control over cash flow, as well as visibility over subscriptions and digital services. How? By centralising and limiting payments to one or a group of vendors.

But that’s not all. Vendor cards are the best way to streamline your outgoings, helping you:

• Save money by putting an end to pesky duplicate subscriptions you didn't know you had, and giving you a comprehensive overview of all your recurring spend. Knowledge is power, so the more you know, the better equipped you’ll be to make positive changes.
  
• Save hassle thanks to simplified spend management. Need to change the cardholder name when an employee leaves or adjust the spending limit? Want to pause a subscription while you weigh up your options? It’s all doable at the tap of a button in the Pleo app.
  
• Save time by centralising your most frequent payments. From payment to bookkeeping, everything is visible in real-time, and you can bank on accurate cost allocation across departments and cost centres. 

Who is eligible for a Vendor card?

Anyone who wants one! Anyone on a Pleo Advanced plan, that is.

You can have one card per vendor, or load multiple vendors onto the same card, and your business can have as many Vendor cards as you like.

How do Vendor cards work?

Vendor cards work in the exact same way your Pleo cards work. Any employee with a Vendor card just needs to enter their dedicated card details when buying a digital service and watch the magic happen. 

Ready to get set up with a Vendor card? Log into the Pleo web app, select ‘Vendor cards’ on the left hand side and enter all the necessary fields. Select the card owner, card limit and the amount. That’s it, you’re all set.

For more information on how Vendor cards work, check out our Help article.